Dear [Name],

My name is [Your Name], and I’m the founder of [Company], a [brief description] based in [City/Country].  I came across your work at [context — where you found them] and believe there could be a strong synergy between what we do and what you’re building.
Would you be open to a 20-minute call this week or next to explore this?

Best regards, [Your Name]

Dear [Name],

[Mutual Contact] suggested I reach out to you. He/she thought we might have interesting things to discuss, given that we’re both working in [area].
I’d love to set up a brief call to introduce ourselves.
Would 15–20 minutes work for you this week?

Best,
[Your Name]

Dear [Name],
Following our conversation, I’d like to formally propose a collaboration between [Your Company] and [Their Company].
In short: [2–3 sentences on what you’re proposing and why it makes sense for both sides].  I’ve attached a brief overview for your reference.

Would you be open to a call this week to discuss?

Best regards,
[Your Name]

Hi [Name],
As discussed, please find attached our company overview / product deck.  The document covers:
[bullet 1],
[bullet 2],
[bullet 3].
Happy to walk you through it on a call — just let me know what works for you.  Best,
[Your Name]

Hi [Name],
Thank you for your time today. It was a really useful conversation.  As a quick recap of what we discussed:
— [Point 1]
— [Point 2]
— Next step: [agreed action]
Please let me know if I’ve missed anything or if you’d like to adjust anything.
Looking forward to moving forward.
[Your Name]

Hi [Name],
I wanted to follow up on my previous message — I understand things can get busy.  I’m still very interested in [topic] and would love to connect when the time is right for you.
Please let me know if you’d like to reschedule or if there’s a better way to reach you.
Best,
[Your Name]

Hi [Name],
I wanted to share a quick update — [brief new development: new product, milestone, relevant news].
Given this, I thought it might be a good time to reconnect. Would you be open to a brief call this week?
[Your Name]

Dear [Name],

Thank you for the proposal — it looks interesting and we’ve reviewed it carefully.  We have a few questions before we proceed:
1. [Question 1]
2. [Question 2]
3. [Question 3]
Once we have your answers, we’d be happy to move to the next step.
Best regards,
[Your Name]

Hi [Name],
Thank you for the pricing details. We’re genuinely interested in moving forward.  That said, the current price is slightly above our budget for this stage.

Is there any flexibility, or could we explore a phased approach?  We’d like to find a structure that works well for both sides.
Looking forward to your thoughts.
[Your Name]

Dear [Name],

Thank you for the proposal and the time you’ve invested.
After careful consideration, we’ve decided not to proceed at this stage — primarily due to [brief neutral reason: timing, budget, strategic fit].
We genuinely appreciate your effort and would be happy to revisit this in the future.
Best wishes,
[Your Name]

Dear [Name],

I wanted to proactively let you know that we’re experiencing a short delay with [topic].  The new expected timeline is [date/timeframe].
I apologise for any inconvenience and will keep you updated.  Please don’t hesitate to reach out if you have any questions.
Best regards,
[Your Name]

Dear [Name],

I’d like to set up a meeting to discuss [topic].
Would any of the following times work for you?
— [Option 1: day, time, timezone]
— [Option 2]
— [Option 3]
The meeting should take approximately [duration]. Please let me know, or feel free to suggest a time that suits you better.
Best regards,
[Your Name]

Hi [Name],

Just confirming our meeting on [Date] at [Time] [Timezone].
[Zoom/Google Meet link if applicable]
Agenda: 1. [Topic 1]
2. [Topic 2]
Looking forward to speaking with you.

[Your Name]